Jon AI Company-wide AI Assistant
You will be able to access any company information or knowledge in a chat.
Jon AI Company-Wide AI Assistant delivers this through three powerful, integrated capabilities:
- Document Generation Assistants: We provide dedicated AI Assistants for HR, Legal, Sales, Procurement, Marketing, and other departments. Each one instantly generates documents using specialized language and structure tailored to the document. You can collaborate with these AI Assistants during document creation and then edit the output with our integrated online text editor.
- Document Management: All generated documents are automatically organized, stored, numbered, and archived. Critically, this information is prepared to become a living, intelligent knowledge base for your company.
- Company-Wide AI Knowledge: Every employee gets a powerful AI chat tool that understands your business and uses the continuously updated knowledge base to provide instant answers and insights.
Jon AI transforms how your entire organization works by connecting intelligent document creation directly to a company-wide knowledge base. Get the right specialized AI Assistant and the right information, exactly when and where you need it.
Mountain Waterfall: Flowing Smarter with Jon AI
Refreshing Operations, One AI-Powered Task at a Time
Mountain Waterfall, a dynamic mineral water delivery company with 8 employees, adopted Jon AI's Company-wide AI to streamline their processes. From the front desk to the director's office, Jon AI has become an indispensable part of their daily operations, transforming how they manage information, generate documents, and serve their customers.
Here’s how their team harnesses the power of Jon AI:
Hilda (Client Happiness Champion - Front Desk)
Hilda uses the AI Chat like an instant internal expert. When a corporate client asks about delivering to three different offices, Hilda checks on her computer and gets an immediate "Yes, here's how we structure that..." from the AI, drawing from internal documentation. She then uses the Agentic Quotation feature to generate a detailed quote in under a minute, impressing clients with her speed and knowledge. She also quickly creates Delivery Acknowledgment slips for drivers.
Lucas (Growth-Focused Director)
Lucas leverages the AI Chat for real-time business insights: "Show me our Q1 vs Q2 sales growth for 5-gallon refills" or "Summarize sales performance for Julius." This empowers agile decision-making. He reviews AI-assisted Partnership Agreements, confident the Legal Assistant ensures standard clauses are present, allowing him to focus on strategic negotiations. The AI Chat also provides instant access to any Company Policy.
James (Efficiency-Driven Accountant)
James uses Agentic Invoicing to dispatch numerous invoices with simple chat commands (e.g., "Generate March invoices for 'Corporate Basic' plan clients"). He confirms payments and instantly issues Agentic Receipts. For tax prep, he asks the AI Chat, "What were our total deductible expenses for Q1?", pulling data from organized documents. He also relies on the HR Assistant to generate monthly Salary Slips accurately.
Martha (Operations Backbone - Administrator)
Martha uses the Administration Assistant to draft robust Supplier Contracts for new bottle suppliers and generate Purchase Agreements for equipment. The Document Management system is her go-to for instantly retrieving archived contracts or MoUs. She disseminates important company news quickly using Internal Memo Templates and assists HR by generating Employee Contracts.
Julius (Sales Star)
Julius uses the Sales Assistant to craft personalized Sales Proposals and Customer Contracts in minutes. The AI helps draft documents pulling correct pricing and service terms, even on the go. He accesses the Document Management archive for past contracts to replicate successful terms. The AI Chat gives him instant product specifications or delivery capabilities to answer client questions promptly.
Priya (Brand Builder - Marketing Coordinator)
Priya's creativity is amplified by the Marketing & PR Assistant. She drafts comprehensive Marketing Campaign Plans and populates the Social Media Content Calendar with AI-assisted post creation. For community events, she quickly generates Event Sponsorship Proposals and Press Releases, enhancing Mountain Waterfall' brand presence.
David (Logistics Maestro)
David uses the Procurement Assistant for Purchase Orders (POs) for truck maintenance and bottle batches. Jon AI generates accurate Delivery Notes for all shipments (auto-archived) and helps maintain digital Car Logbooks. He uses the AI Chat to check real-time inventory ("Current stock of 10-gallon bottles at North warehouse?") for proactive route and stock planning.
Sara (People & Policy Guardian - HR & Compliance)
Sara uses the HR Assistant for clear Job Offer Letters and the Legal Assistant for NDAs with partners. She develops and updates Company Policy Templates, like "Remote Work Agreements" and the "Employee Handbook," ensuring all documents are centrally stored and compliant. The AI Chat helps her quickly find specific clauses or employee information like "Standard probation period clauses?"
With Jon AI, Mountain Waterfall has unlocked new levels of efficiency. Their team spends less time on administrative burdens and more time on strategic growth and customer service, all while leveraging their company's collective knowledge instantly through chat. Jon AI is not just a tool; it's their company-wide assistant, scaling with their ambitions.
Internal Communication Policy
Set standards for clear and effective communication within the company.
Corporate Social Responsibility (CSR) Plan
Document that describes the company's commitments to the environment and society.
Business Plan
A document describing a business, its products or services, how it earns (or will earn) money, its leadership and staffing, its financing, its operations model, and many other details essential to its success.