Jon AI's Research Participants Management System

Secure Your Institution with an AI-Powered Research Participants Management System

Managing research participant records is a critical but often chaotic process. Scattered paper files, time-consuming manual data entry, and the constant pressure of maintaining regulatory compliance can overwhelm research staff, taking focus away from your research. It's a system that forces highly-skilled professionals to act as data entry clerks. Jon AI Document Processes transforms this administrative burden into a streamlined, secure, and intelligent system designed for the unique demands of research.

With Jon AI, the entire participant journey is managed in a single, compliant workflow. Forget filling out forms—just upload a participant's ID or other official documents. The AI extracts the relevant information automatically to kickstart the process. From there, you can manage their entire lifecycle: Participant Screening Form → Consent Form → Data Collection Log → Compensation Form.

From screening to compensation, every document and data point is captured and organized into a secure digital file for each participant. This is a complete AI workflow for modern research administration, creating a single source of truth for every individual in your study.

The High Cost of Outdated Research Participant Record Keeping

A manual or fragmented approach to research participant documents poses significant risks and inefficiencies for any research institution:

• Risk of Errors: Manual data entry errors can lead to incorrect participant information, jeopardizing the validity of your research.
• Compliance Burdens (IRB): Without a structured system, proving compliance, managing consent, and securing participant data is a constant challenge.
• Wasted Administrative Time: Staff spend countless hours searching through scattered folders, deciphering handwriting, and manually inputting data instead of focusing on your research.
• Fragmented Participant History: Lacking a single source of truth makes it difficult for researchers to get a complete view of a participant's history, hindering effective research.

The Jon AI Advantage: Intelligent and Secure Research Participant Management

Jon AI provides a purpose-built research participant management workflow that helps your institution operate more efficiently and securely.

• Effortless Data Entry: Simply upload a participant's ID document. Our AI extracts the information and instantly fills out the Participant Screening Form, eliminating manual entry and errors.
• Intelligent Autofill: Stop repetitive copy-pasting. Jon AI automatically reuses information from the participant's record to generate subsequent documents like Consent Forms or Compensation Forms with speed and consistency.
• A Secure Digital File Cabinet: Every participant receives a permanent digital process where all documents—from uploaded IDs to signed consent forms—are stored and easily accessible, creating a complete and auditable record.
• Effortless Compliance: With every document organized in one place, you have effortless compliance and organization built right in, ready for any audit.
• Absolute Data Privacy: Participant information is highly sensitive. Our private AI is locked into your account, ensuring your data is never used for external training and remains completely confidential.

A Single, Unified Platform for Research

Stop juggling ten different software tools. Research participant management is the core of your institution, and Jon AI connects this central process to all other aspects of your operations on a single platform:

• Staff Management: Manage researcher credentials, licenses, and schedules in a separate but connected process.
• Billing and Finance: Link data collection logs directly to the compensation process to ensure accurate and timely payments.
• Audit & Compliance Process: Pull complete and organized participant records instantly for internal or external audits.
• Procurement Process: Manage the acquisition of supplies with a structured workflow, from request to payment.

With over 200+ document types, Jon AI helps you build a fully integrated research management system.

Customizable for Your Institution's Specific Needs

Every institution and study has unique requirements. Jon AI allows you to create custom research participant workflows to match your exact needs.

• Add a Adverse Event Form to manage adverse events seamlessly.
• Create a dedicated workflow for multi-site studies, including site-specific consent forms and data collection logs.
• Design a Recruitment Tracker process to ensure all recruitment efforts are tracked.

Build a process that fits your institution perfectly, ensuring consistent, high-quality research.

Why Generic Tools Are Not Enough for Research

A generic chatbot can't handle the complexities of research participant management. It lacks the ability to manage structured, multi-step workflows, maintain auditable compliance trails, or provide the high level of security required for protected personal information (PPI). Jon AI is a secure process management system built for the rigorous demands of research, not just a content generator.

Proven Benefits for Your Institution

• Reduce Administrative Overhead: Automate data entry and document organization, saving valuable staff time.
• Enhance Participant Data Accuracy: Eliminate manual errors and ensure participant records are always complete and up-to-date.
• Strengthen Compliance & Security: Maintain a secure, auditable record for every participant, simplifying compliance.
• Improve Research Focus: Free up your team from paperwork to concentrate on what matters most: your research.

Stop letting paperwork compromise your institution's efficiency and security. Implement a modern, intelligent research participants management system with Jon AI.

Example of Processes

Processes have interconnected documents where one makes it easier to generate the other with AI assistance, and everything is neatly organized inside the process, including all file uploads.

Try Jon AI for Research Participants Management